Media Services

• Overview
  • Hours & Locations
  • Staff
• Classrooms & Labs
  • Media Retrieval System (MRS)
  • Satellite TV Signals Available
• Borrowing Equipment
  • Audience Response Systems: Overview
  • Equipment Available
  • Laptops & Projectors
  • Fine Policy
• Media Viewing
  • Faculty & Staff FAQ
  • Student FAQ
• Training & Support
• Event Services
  • Policies, Procedures, and Necessary Information
  • Technology Built Into Event Spaces
  • Event Booking Process
  • Equipment Rental Rates
  • Media Retrieval System (MRS)
  • Advertise Your Events on the MDS
• Request Forms
  • Media Equipment for Classrooms
  • Event Request Forms
  • MRS Broadcast Request
  • Software Installation Request
  • Message Display Request
  • Performance Release

Policies, Procedures, and Necessary Information

Since there are so many details that need to be covered when planning the technology for an event Media Services asks that you adhere to certain policies and procedures that will help facilitate a smooth technology portion of your event.

Media Services is responsible for supporting all of the Simmons community. It is important that Media Services is given at least 5 business days advanced notice of your event. If your event takes place on a weekend or holiday, place your media request at least 10 business days before the event. In this way we can plan how to best allocate our resources so that we may support all of Simmons fairly and evenly.

We ask that you designate one Contact Person for your event. This person will be responsible for coordinating equipment needs and changes with the Media Events Specialist. This person will also act as the liaison between the Media Events Specialist and any guests or panelists from your event that have technology requirements.

If a guest is planning on giving a power point presentation or showing a video tape or DVD, we ask that the materials be sent to the Contact Person, who will then send it to the Media Events Specialist at least three days before the event is to occur. The materials will then be loaded onto, and tested on, the computer(s) or VCR/DVD that will be used during the event.

Some common difficulties include:

• Running embedded video clips in Power Point
• Font incompatibility
• The use of non-Simmons supported software
• Macrovision incompatibility
• PC/Mac conversion issues

The Contact Person will be responsible for arriving at the event at least 15 minutes ahead of time to answer any questions about the media set-up.

We ask that you be able to provide Media Services with a rough count of guests that will be attending your event. This will help us in determining the type of equipment that will best suit your needs. This is of particular importance if you are requesting a teleconference.

Please always specify if you will need a PC or a MAC when asking for a laptop.

Media Services understands that last minute alterations to all aspects of an event are unavoidable. When last minute media changes are needed we ask that you alert the Event Specialist as soon as possible. Due to a limited number of resources Media Services cannot guarantee requests made for an event within three days of that event can be fulfilled.

All non-sponsored, outside groups will be charged for rental of Simmons College equipment and support. For more information about whether or not you or your group fall into this category please call the Events Specialist at x2737.

» View a complete pricing list

For podiums, easels or flip charts contact Conferences and Special Events at 617-521-2158.

» Submit an Event Request