Travel Resources
Travel Card Program (page 9 of 10)
Extended Travel
In the event an employee is traveling on Simmons College business for an extended period of time that would preclude reviewing and processing payments for their Corporate Travel Card, please inform the coordinator before you leave. The invoices will continue to be paid in your absence. Complete your Travel Expense Report with all backup documentation within 10 days of your return. Please note that if problems occur, you are responsible for notifying JPMorgan Chase immediately from your destination.
Foreign Currency
Using the Corporate Travel Card insures the exchange rate will be the lowest available to the banking industry at the time of the transaction. Information from your statement will reflect the foreign exchange rate associated with your charge and facilitates reconciliation of your expenses since you are charged in US dollars.
Cancellation of the Travel Card
To cancel the Corporate Travel Card, cut it in half and send along with a written request to cancel by the cardholder or supervisor to the Purchasing & Accounts Payable Office.
Reporting Lost or Stolen Cards
In the event of a lost or stolen Corporate Travel Card, the cardholder is required to immediately contact JPMorgan Chase at 800-270-7760 (24 hours a day, 365 days a year), and then notify the program coordinator. A card that is subsequently found by the cardholder after being reported lost shall be destroyed. NOTE: The College is liable for all transactions until the card is reported lost or stolen to the bank.
Misuse of the Travel Card
As a cardholder, you assume the responsibilities for the protection and proper use of the Corporate Travel Card as described in this document. Misuse of the card will be handled promptly and uniformly for all cardholders.
Dependent on the seriousness (nature) of the violation, disciplinary measures including termination and legal action will be taken.
